We take your data protection very seriously and only gather the information we need to give you the best possible service, as well as the best experience on our website. We DO NOT give any data to third parties for marketing purposes. We do not sell data. We do not share data unless compelled to do so by law.
Who we are
We are Llangihangel Rhos y Corn Community Council. The Clerk is Lynda Davies of Esgairgynddu, Abergorlech, Carmarthen, SA32 7SY. Our website address is: https://llanfihangelrhosycorn.co.uk. You can contact us via our website form, or by emailing llanfihangelrhosycorn@gmail.com.
What personal data we collect and why we collect it
We collect the personal information you give us when you complete our online contact form. This includes name, email address, phone number & your query. We collect this information to enable us to contact you to respond to your query. The lawful basis for processing this data is ‘consent’: You have given us clear consent for you to process your personal data for the specific purpose of submitting a query via our website form.
Should you contact us by phone or other contact method, with an enquiry, the same lawful basis of ‘consent’ applies. You have given us clear consent for you to process your personal data for the specific purpose of responding to your query.
We also use the lawful basis of ‘legitimate interest’. We collect your data in order for us to supply you with information you have requested.
We collect and publish personal data on our website, including names from council meetings and names & addresses relevant to issues raised. Council minutes can be seen here. Council accounts which also contact personal data can be seen here. The lawful basis for this is ‘public task’ – the processing is necessary in order to perform a task in the public interest or for official functions, and the task or function has a clear basis in law.
What technical data we collect and why we collect it
In order to keep our website well optimised for users, we collect technical data. This may include third party plugins collecting technical data in order to keep their services running optimally. We use Google Analytics in order to optimise user experience on our website. This can include technical data such as the pages you visit, time spend on each page, your general location, browser, etc. Google has its own GDPR information which you can view on Google’s website. Our Google Analytics data is stored (on Google Analytics) indefinitely. You can choose not to be tracked by changing your browser settings, for example, going ‘incognito’ or ‘private’, or amending your Cookie settings. Please see the Cookies section below for information about Cookies.
How we store your data & how long we retain your data
Your data is stored on our email accounts. The data that is kept is used to enable us to provide you with the information, help or service you requested. Emails are deleted once your query has been dealt with, unless it is likely that further information will be given in the future, or if it needed for accounting purposes.
Technical data and website analytical data is kept on Google Analytics and is kept indefinitely.
Who we share your data with
There is very limited access to your data. Lynda Davies accesses emails and gives access to a small number of trusted council members. We do not share your data with any third parties for marketing purposes. Our accountant has access to the information which is necessary for them to prepare our accounts. They are subject to a duty of confidentiality. Our website developers are With Hindsite Ltd. They have potential access to website form content. You can see their Privacy Policy here. Our website is hosted with siteground.com. You can see their Privacy Policy here.
What rights you have over your data
Under the GDPR your rights are as follows:
- the right to be informed
- the right of access
- the right to rectification
- the right to erasure
- the right to restrict processing
- the right to data portability
- the right to object
- the right to withdraw consent
To summarise, you can contact us to see what personal data we store about you and how we use it and store it. You can request for any of your details to be changed or removed. If you would like to implement any of the rights above, please contact us. You can read more about your rights in detail here.
You can request to receive a copy of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Additional information
Our website is SSL secure (https).
Cookies
We use a number of different cookies on our site. If you do not know what cookies are, or how to control or delete them, then we recommend you visit https://www.aboutcookies.org/ for detailed guidance. The list below describe the cookies we use on this site and what we use them for. Currently we operate an ‘explicit consent’ policy which means no cookies are set until the user agrees to cookie usage.
Google Analytics:
We use Google Analytics to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are.
You can find out more about Google’s position on privacy as regards its analytics service at https://policies.google.com/privacy?hl=en-GB
More information on session cookies and what they are used for at https://www.allaboutcookies.org/cookies/session-cookies-used-for.html
Contact information
Please contact Clerk & Financial Officer, Lynda Davies, with any queries, comments or concerns. Postal address: Mrs Lynda Davies, Esgairgynddu, Abegorlech, Carmarthen, SA32 7SY. Email address: llanfihangelrhosycorn@gmail.com. Click here for website contact form
What data breach procedures we have in place
Should we ever be made aware of a data breach, we will inform all affected people. We will also inform the ICO (Information Commissioner’s Office) within the specified 72 hours, if it is likely that there will be a risk to people’s rights and freedoms, for example, if personal data has been stolen or passed on to an unauthorised party.